Privacy Policy

1. Who We Are

Golden One Recruitment Ltd ("we", "us", "our") is a recruitment agency registered in England and Wales. We act as a data controller in respect of personal data we collect about candidates, clients and website visitors. Our contact details are: [email protected].

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

• Identity data: name, job title, date of birth (where required for compliance).
• Contact data: email address, telephone number, postal address.
• Professional data: CV, employment history, qualifications, references, right to work documentation.
• Financial data: bank account details and payroll information (for workers we place).
• Technical data: IP address, browser type, pages visited, cookies (see our Cookie Policy).
• Communications data: records of correspondence with us.

3. How We Collect Your Data

We collect personal data through: direct interactions (forms, email, telephone); our website; third-party job boards and professional networking sites (e.g. LinkedIn); referrals from other candidates or clients; and publicly available sources.

4. How We Use Your Data

We use your personal data for the following purposes:

• Matching candidates to suitable job opportunities and presenting profiles to prospective employers.
• Fulfilling our contractual obligations to clients and workers.
• Conducting right to work, identity and reference checks.
• Payroll and invoicing administration.
• Sending relevant job alerts and recruitment updates (where you have consented or we have a legitimate interest).
• Complying with legal and regulatory obligations.
• Improving our website and services.

5. Legal Basis for Processing

We rely on the following lawful bases under UK GDPR:

• Contract: processing necessary to perform a contract with you or take steps prior to entering one.
• Legal obligation: processing necessary to comply with a legal obligation (e.g. right to work checks).
• Legitimate interests: processing necessary for our legitimate business interests, where not overridden by your rights.
• Consent: where you have given clear consent (e.g. marketing communications).

6. Data Sharing

We may share your personal data with:

• Prospective employers (with your knowledge and consent).
• Third-party service providers who assist our operations (e.g. payroll, IT, background screening), bound by data processing agreements.
• Regulatory bodies and law enforcement where required by law.

We do not sell your personal data to third parties.

7. International Transfers

We primarily process data within the UK and European Economic Area. Where data is transferred outside these areas, we ensure appropriate safeguards are in place in accordance with UK GDPR.

8. Data Retention

We retain candidate data for up to two years from last contact, unless you ask us to delete it sooner or we are required to retain it longer by law. Client data is retained for six years following the end of our business relationship for legal and accounting purposes.

9. Your Rights

Under UK GDPR you have the right to:

• Access the personal data we hold about you.
• Rectify inaccurate or incomplete data.
• Request erasure of your data ("right to be forgotten").
• Restrict or object to processing.
• Data portability.
• Withdraw consent at any time (where processing is based on consent).

To exercise any of these rights, please contact us at [email protected]. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

10. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or disclosure. However, no transmission over the internet is completely secure.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The current version will always be available on this page with the date of last update.

12. Contact Us

For any privacy-related queries, please contact us at [email protected] or visit our Contact page.